![office 365 contacts sort office 365 contacts sort](http://www.itandcoffee.com.au/uploads/1/1/7/8/11786991/reminders-1_orig.jpg)
If you want to repeat the same choice for all duplicated contacts, select Update All. Once you've made your choice, select Update. Select Update information of selected contact if the contact is a duplicate. Select Add new contact if the contact isn't a duplicate. You can drag and drop them or press Ctrl+Shift+V to use the Move to Folder dialog box.Įvery time Outlook encounters a duplicate contact, you'll see a prompt with two choices. Move the selected contacts into your main Contacts folder. Single-click one of the contacts in the folder, then press Ctrl+A to select all of the contacts. This is the folder that is currently empty.Ĭopy the contacts from the Duplicates folder back into your main Contacts folder Select the option Do not import duplicate items.Ĭhoose your main contacts folder as the destination folder. Select Import from another program or file.īrowse to find the file you created in the procedure above. Note: In Outlook 2010, select File > Open > Import and skip to step 3. Select File > Open & Export > Import/Export. Your primary contacts folder should now be empty. Press Ctrl+A to select all of your contacts.Įither drag and drop your contacts into the Duplicates folder or use Ctrl+Shift+V to open the Move to Folder dialog and select your Duplicates folder. Give your new folder a name, for example Duplicates.Ĭlick back into your main Contacts folder. Right-click on your current Contacts folder and select New Folder. To take advantage of the duplicate detection feature in Outlook's import process, use the following steps
![office 365 contacts sort office 365 contacts sort](https://www.msoutlook.info/pictures/view-group-by-from-email-address.png)
The fastest way to delete a large number of duplicate contacts is to export them to a file, then import them into a new folder. If you have a large number of duplicate contacts, deleting the duplicates one by one can be tedious and time-consuming.
![office 365 contacts sort office 365 contacts sort](https://www.slipstick.com/images/2011/08/outlook-2010-address-book-options.png)
When you've selected all the duplicates, press Delete or Ctrl+D.ĭelete a large number of duplicate contacts by using export and import In your list of contacts, hold down Ctrl and click each contact you want to delete. This is the easiest view to use to scan your contacts list and see the duplicates. You can also do it via a VBA macro.On the Ribbon, in the Current View group, click the bottom right corner of the views box, and then click Phone.
#Office 365 contacts sort software#
If you want to update the “File As” field for all your contacts to match the newly specified format, it is done easiest via an add-in such as Contacts Sort Order by Sperry Software (discount code: BH93RF24 ) or ChangeNames from Outlook-Stuff. Note: This option will not affect any existing contacts it will only change it for newly created contacts. You can also modify the “File As” field on a per contact basis by simply editing the “File As” field of that specific contact by opening the contact from your Contacts folder. Tools-> Options…-> button Contact Options… While the default is “Last, First”, you can change this in Outlook via The “ File As (Last, First)” sorts the Address Book based on the “File As” field for that given contact.
![office 365 contacts sort office 365 contacts sort](https://i.ytimg.com/vi/ED6-QXbP24g/maxresdefault.jpg)
It will require an additional change to your Address Book settings to change the display of the names to First Last. The display order of the Address Book (which shows up when pressing the “To:” button) can be controlled separately from how your contacts are stored in the Contacts folder. How can I show them all as First Last like they have saved them in the Contacts folder? I've stored my contacts as First Last but when I address an email by pressing on the "To:" button, it still shows them Last, First.